Hello all.
I work for a tool & plant hire company.
Looking for some sort of system that I can create or use, or even a diary type system that may already exist for showing what is booked out, perhaps similar to how on phones you can synchronise the diaries so that everyone can see what's going on that day.
Bit hard to fully describe what I'm after but here goes.
I work for a tool hire company. Currently we have a whiteboard at 1 depot that has the list of larger plant on it, machine fleet numbers going vertically and date going across the top horizontally. We are trying to eliminate the need for 1 depot to ring the other as to see what plant is available for what days.Looks kinda like this.
.......date 1 2 3 4 5 6 7 8 9 10 11 12 etc
Plant
K72..<-Mr Smith->
PX29 .... ... <-Mr Jones->
PY29
A29
Also problem is that as month ends, we have to wipe off the board the start of the month to book stuff in for the following month. So it gets very messy.
Now we could use Excel to create a computer version of this, and have it on the main server with both depots being able to edit it. Very simple but we would like something just a little better than this if possible.
Trying to see if car rental places already use such a system, instead of plant numbers them using registration plate numbers.
We can't just use an outlook diary itself though, as we have around 50+ bits of plant we aim to put on the system, so just the standard outlook diary would end up messy as hell and waste of time trying to organise.
Sorry if this is all hard to understand or piece together. Just I know some of you out there are just ace for things like this!
Ideally we would have a computerised version of the manual whiteboard we have (ideally just not excel though), where instead of having to wipe the board and re-write customer names if we swap their machines, we can instead just drag and drop, or extend their hire days!
Any suggestions?
This is to only be accessable by staff wishing to change bookings, not by customers. So therefore doesn't HAVE to be online, can be server based... although online and ability to perhaps even synchronise to a phone would be a HUGE bonus.
Best easy way to describe it all...
If a hotel has a system booking out room numbers for dates... we could replace room numbers with plant numbers. So long as we can have a screen that says all of our plant up at once!